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Free Medical Billing Software Ronald B. Parks, LLC
5259 Zurich Place NE Albuquerque, NM 87111 505.296.6801 |
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News & Additional Services
We are currently offering MED, free of charge, limited to 50
patients. We provide online help and support at Billing Medical. Unlimited
version available for $595.00.
The new claims program, $100.00 will allow you to enter and print 1500's and UB92's. For special reports and modifications to MED, send request
for quotes to Billing
Medical. |
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CURRENT NEWS
07/03/2008, You may need to remove your legacy id numbers
from the Provider demographic screen and the Provider number tab
screen.
07.02/2008, Change Vista padding to correct clipped text:
1. Open Control Panel
2. Open Appearance and Personalization
3. Click on Personalization
4. In Personalization, select Window Color and
Apperance
5. Click on Open Classic Appearance properties.
6. Select Window Aero Scheme, click Advanced
7. In Item Dropdown list, select Border Padding.
8. Set the Border Padding to 0 or 1
9. Save your changes.
07/01/2008, Support for 10 digit zip codes has been added to
the ANSI file. All 10 digit codes may be used and will be added to
the ANSI 837 file.
06/08/2008. Added loop 2310E to the Ansi file.
This is needed for certain cpt/diag code combinations. Missing loop
2310E will cause a CN1 error from Medicare.
06/03/2007, Added support for simple ambulance
billing. A screen has been added to the charge header screen.
You must have a place of service code equal to 41.
05/30/2008, NPI numbers are required in box32, but some
service locations are not required to have an npi, SSN, FEDID numbers
cannot be used. The program will not force an NPI in box32.
Enter the npi's for the facilities that require one, leave it blank for
other service locations. You may need to delete some provider
numbers or group numbers on the provider screen. You may need to
edit or create a new insurance layout for a specific carrier.
05/28/2008, Changed the payment screen to accept a
Modifier 1, This may be needed to identify the charge line when the same
cpt code is used on the date of service. If you have a Medciare
Group id number, delete this number on the Provider number tab. You
may need to remove some provider numbers on the Provider demographic or
provider number tab. Some carriers do not want the legacy id number
some do.
04/03/2008 A new program MEDEMR.EXE has been added to
the MED setup.exe file. This is the start of an integrated
Electronic Medical Record. I do not have the help file or user
manual ready for the EMR. The final program will cost in the
$300-400 range.
03/28/2008, Change to Reimbursement Report, add summary by
cpt and payer. Fixed CPT Increase by percent. Added security to
History program.
01/30/2008, Direct filers to ArkMedicare, vendor number is
V02006. The users manual will be updated with instructions for the
ISA02 field. The Medicare legacy ID numbers, 1C Medicare and 1G Upin are
no longer required on electronic claims. the new SETUP.EXE will
remove these numbers from the ansi file for the MED program. The
CLAIMS program has been updated. I am not sure of the
requirement for the Legacy id numbers on paper claims.
01/18/2008 Install new SETUP.EXE, received a report of
possible corruption in the setup file. No other changes, just recreated
the setup.exe file. Please report any insurance layout
problems. No charge for phone support on this issue.
01/06/2008, Changed Linepay.exe to update the payment
facility with the charge facility. Add new option on the Maint Menu,
Increase CPT charge by percentage. Use the same password as the Unpost
option.
12/06/2007, Fixed ansifile.tps name length. There was
a mis-match between ansifile.tps and forms.tps. Ansifile.tps is used
for unique ansi settings, usually ISA and GS record.
12/02/2007. Fixed MSP, Medicare Secondary Payment for
EDI filing. The file passes initial edit checks, but there is no guarantee
that payment will be made. The prior version also passed edit
checks.
11/19/2007 Fixed a problem with HCFA 1500 Box30, sometimes
the cents would not appear. Added IFO:DOS6[x] and IFO:DOSF6[x] to
the
insurance layout. You may change the IFO:DOS[x] to the
New IFO:DOS6[x], IFO:DOS[x] prints MMDDCCYY, IFO:DOS6[x] prints MM DD
YY. You must change all, DOS and DOSF to the same type, either
IFO:DOS[x] or IFO:DOS6[x] and IFO:DOSf[x] or IFO:DOSF6[X].
10/18/2007, Changed UB04 EDI file to use Patient insurance
file if patient and subscriber are not the same person. This does not
change the paper claim.
10/09/2007, Data from the patient special field will appear
on the update appointment screen,
10/02/2007, Fixed a problem with UB04 and creation of the
Ansi edi file for UB04.
Changed delimiter for HI *B? fields. Some users were having
trouble with extra date fields.
08/01/2007, Fixed UB04 printing from the MED program.
We are testing the UB04 electronic filing, passed with MediCal, Should
have Availity, Navimed and THIN testing completed by mid month.
07/15/2007, Update to MED, change to ansi file. The
office npi number will be used in box33, if it is present on the office
setup screen. Some carriers want the provider taxonomy code in box33
b, use pro:speciality, some want the legacy provider group number,
use ifo:grp. Always check the iform.tps file, use topscan.exe to
open c:\windows\temp\iform.tps or where ever you are putting your
iform.tps file. The manual.pdf file has a list valid field
names. You may put any field anywhere your carrier
requires. The EDI ansi file usually is always correct, no
matter what fields are on the HCFA.
07/13/2007 Claim notes has been added to the 1500 and
UB04 browse screens. Enter as many notes as you wish.
06/20/2007, Fixed claims program box 39, 40 and 41 amout
fields. These were changed from a dollar amount to a string
field. You may enter any data in the amount field. Fixed box 55b and
c.
06/16/2007, Added fields, 57a-c, 67 9-12, 81.
UFO;BOX56A is the npi. Use UBLASER.EXE to add the new fields and
create a new UB04L layout. You will need to use UB04L on page 5 of
the UB92 to use the new layout. You will need to tweak the column
numbers in the UB04L and UB04 for the new fields. Backup your data
prior to installation.
06/08/2007, I have increased the defaul line length, You may
select a Courier font 10 pitch, this will allow 12 characters per
inch. You will need to change the INS LAYOUT to move your data to
the proper columns, normal layout is 10 characters per inch. I may
add a UB04L for laser layout with a import feature, depends on
interest.
06/02/2007, Added field 3B and allowed changes to line 23
box45, creation date, you are responsible for the creation date.
Backup your data, this update will increase the size of box80 from 20 to
24. You may need to change some column numbers on the UB04
layout. Email help is available.
05/08/2007, The update for UB04 and Claims is ready.
Electronic filing for UB04 will be ready in a few days. Upgraders,
you must follow these instructions. Failure to follow the
instructions will corrupt your data.
Backup your entire \CLAIMS directory, including sub
directories.
Download the new Claims setup.exe program.
Run setup.exe, but DO NOT START THE CLAIMS PROGRAM.
Locate and run C:\CLAIMS\NEWUB04.EXE
Start the CLAIMS program
Go to the Maint Menu, Run Convert Data.
There will be a charge to help users who do not follow
these steps.
04/14/2007, Changes to CLAIMS program. Fixed the
convert data function to change the dates to the new format.
Upgraders should run Convert data, under the MAINT menu. This
will change your dates and check boxes. Run newform.exe and check the NEW
FORM check box to use the new 1500 INS LAYOUT.
03/30/2007, Dates in box24 have been changed to full
mmddccyy, 8 digits for paper claims. The user manual (manual.pdf) has been
updated to include files and fields for the insurance format setup.
You may use IFO:DOS6[X] AND IFO:DOSF6[X] if you want to use the mm dd
yy format on your paper claim. For Medicare, enter only one
diagnosis pointer code in box 24e. Visit a CMS site, read the instructions
for the new CMS-1500 form. These differ from the www.nucc.org instructions.
02/21/2007, The users manual, Manual.doc and Manual.pdf have
been updated to included instructions for Availity Electronic
filing. You need to add fields to the Ansi Tab of the INS LAYOUT
screen and edit the MED.INI file. See page 104 of the manual.
02/18/2007, New CLAIMS program. Uses the new 1500
layout. Use NEWFORM.EXE to update your HCFA Insurance Layout.
Backup your complete CLAIMS directory, run the new SETUP.EXE, backup the
complete directory then run NEWFORM. This is a major update to the
CLAIMS program.
01/18/2007, Added the ability to see appointments for 1
provider for 15 days.
01/12/2007, Changes to the ANSI EDI file. Avality
requires one ISA/IE section per physicial file. The Claims program
is almost ready. All MED users may download and use the CLAIMS
program.
01/07/2007. You may print the new insurance form and
data. Set HCFA=RED in the med.ini file. Read the setup.txt
file for instructions. There will be changes to the THIN edi files
and the user manual is being updated. The claims program is being
changed to use the same data files as the MED program.
01/01/2007, Added newform.exe. Newform.exe will add
the new fields needed for the new 1500 form. The next update will
add a connection between the MED and CLAIMS program. I am moving
print support for the claim and data to the CLAIMS program. Backup
your data prior to installing this update. Only run newform.exe
once.
12/16/2006, Major change for NPI. Support has been
added for the new insurance form and for NPI on electronic claims.
This is a major update, backup your data. There will be another
update in a couple of weeks. We will drop support for printing the
claim and the data on one form, but will offer the claims program.
Email for support in setting up the new insurance form. Instructions and a
small program to automate the changeover will be available soon.
08/08/2006, Modifications to ERA print program, added
Patient Responsibility. Changed the allowed amount to pickup the
AMT*B6 record.
06/27/2006, Added a Referring Physician report to the
Reports menu. You may click on the DOI column of the Charge Header
Selction screen to change the sort order to/from
assending/descinding.
06/21/2006, New all provider option has been
added. You can use the older all providers or the new menu
option. You can see appointments for up to 12 providers, the top 12
providers with the most appointments for that day. Use the help
button for information on changing colors. You need MicroSoft Word
97 or higher to print the schedule, print in landscape mode.
05/30/2006, Minor change to billing statements. An
account with a current zero balance will not print when using the batch
print (A batch print is when the beginning and ending patient name is not
the same). You may always print any single patient statment.
05/23/2006, The mail merge file created in the Query program
is limited to 51 letters. You may create a secondary merge file of
almost un-limited size. See the help file in query, search on
MERGE.
04/20/2006, The ability to create an MicroSoft Word merge
file has been added to the
Query search by patient and the Med browse patient and
referring physician. Check the
help file for help on merge. There is a list of
tokens.
03/30/2006, Added the ability to use a drop down for cpt
codes on the patient payment screen. Add a section to the MED.INI file,
[PAYMENTS] with one entry, DROP=YES. A button has been added
to view account by DOS, you may mark all charges for a complete day
as non printable on a statement.
03/13/2006, This is a major update. National Provider
Id (NPI) number fields have been added to the Provider, Referring
Physician, Hospital, Facility and Office setup screens. Backup your
data prior to installation. Install the update on all
computers. The users manual and help screens will be updated in a
few days. You may start using the NPI for Electronic filing.
02/27/2006, Minor changes to print Ticket from patient
screen. You can setup a statement form that may be used to print
super bills. The NPI number and updated users manual will be ready
by the end of March.
12/04/2005, Changes to daysheet and added a referral notice
to the accounts browse screen. Add a referral start and end date to page 2
of the patient demographic screen along with the number of visits.
You will see the start, end referral date and total visits used along with
the visits authorized. Users that had data converted may need to run
the new 'Clear Referral Date' menu option. Email for
instructions.
10/09/2005, Added a Patient Visit report to the report
menu. Shows patient name and the number of visits by day. It is best
to use Date of Service (DOS) for this report.
10/02/2005, The HISTORY program is being released for use
with the MED program. HISTORY will allow you to move accounts with a
zero balance and at least one charge/payment to a history directory.
You may move accounts back to the main program.
09/19/2005, Changes for Molina insurance EDI, Enter the new
provider id and remove the old group number for Payor ID CIMSA.
08/28/2005, The patient insurance number/identifier has been
changed from 14 to 16 characters, this is a data base change, so backup
your data and program prior to updating.
07/31/2005, THIN submitters, download the new update.
Combined commerical carriers in a single file may have a problem with
submitter numbers.
07/18/2005, Modified print patient mailing labels to allow
selection of one provider; changed unpaid claim report to print a total at
end of report and to exclude prior balance. Change print all
provider for one day report. add the section [APPOINTREPORT], item
REPORT=YES to print up to six providers for one day.
07/05/2005, Price increase for Claims program. Claims
setup.exe contains the correct users manual, Med users manual had been
shipped with the Claims program. Minor changes to MED for electronic
filing. Added group check box to proivider screen.
06/10/2005, Added optional provider code selection to
Patient Balance report. You may limit the report to one provider,
based on charges and payments. Leave the code blank to get balance
based on all providers. Added sortby=order to [daysheet] setting in
med.ini. You may sort the day sheet by name, ticket number or record
order. Caution, record order is not exact, a new charge or payment is
added at the first empty slot.
05/28/2005, The Claims program will increase in price in
early June. I have added the
ability to print addresses using Micro Soft Word. The
users manual has not been updated, yet. You may print the Patient,
Provider and Referring Physician addresses. There is a new botton on
the demographic screens that will open Micro Soft Word with the address
ready for printing. Use the Tools->Lable Envelope option to print
the label or envelope.
04/27/2005, The user manual and setup.txt had an error in
the description of the
[ANSI] RECTYPE. The correct setting for turning off
use of receiver type in the
electronic file is RECTYPE=NO.
04/16/2005. Timer function added. You may have
the program automatically shutdown
after x amount of time. See the User manual or look at
the Help file, keyword timer. This will only work on 32 bit operating
systems, windows 2000 and up.
03/07/2005, Some printers would not accept the font change
on insurance. The method used to change the font has been
changed. More printers should accept the font change request.
02/25/2004, FTP will not work with anonymous login, so, I
have switched to a HTTP transfer. This should work, but be aware of
the file size you receive. Check the received file size against the
size listed on the download page. I may need to switch hosting
services, current hosting is provided by FATCOW.
02/22/2005, The default ansi file created is now the 4010
x12 098A, the new version. You may create the older version by
adding a line in the [ANSI] section, VERSION=OLD.
02/17/2005, Minor changes to the Ansi error report for the
Claims Program. Added AMT record for Medi-Cal UB92 out patient ansi
file.
02/10/2005, The form and data will always print correctly to
paper, run the program with the screen maximized and try different
percentage views in the preview window, 75% seems to work for most
computers.
02/08/2005, When printing the form and data at same
time; the data on the screen may appear to be out of alignment. The
printed copy should be ok. This is caused by different
printer/display font settings. You display may be using a different
font from the printer. You may need to use the INS LAYOUT option on
the MAINT Menu to fine tune the insurance layout.
02/07/2005, Default settings in MED.INI file have been
changed. The default [INSFORM] setting will print the form and data
at the same time. Remove the [INSFORM] section to print on
pre-printed forms.
01/31/2005, Using the Claims or Med program, you may
print the data and insurance form at the same time. Read the
setup.txt file or User's manual for instructions. The MED program
will have this capability in a few days. You will need to modify the
INS LAYOUT as to row and cols, but the form will align very nicely.
01/09/2005, Changed the Payments/Adjustment by Type
and Ins Chgs/Pay/Adj report to split amounts by secondary
insurance. The reports do not split andy 3rd, 4th or other
insurance.
12/12/2004, Add Special field to patient demographic screen,
page 1. Any text in the special field will cause the patient
name to be hi-ligthed. Use this to call attention to any special
notes or alerts for this patient.
10/02/2004, Changes to Ansi 835 report. Report would
crash if you attempted to run an NSF report as an ANSI report.
Increase size of ansi file name to 45 characters.
09/12/2004, Price increase. Ansi 835 era support has
been added.
06/26/2004, Wrong users manual for MED, loaded new SETUP.EXE
containing the correct users manual.
06/17/2004, Claims program has been updated, you may now
create an Ansi 4010 file for the UB92.
06/07/2004. Changed order of provider id numbers,
previous usage was 0B - G2, alpha order. New order is by primary,
secondary, then others.
04/08/2004, Added Lab Yes/No and Charge amount for outside
lab. These fields are not mapped to the Ansi EDI format.
Removed Manual.doc from the SETUP.EXE file. You may need to add the
IFO:LABYES and IFO:LABCHARGES to the insurance layout.
03/29/2004, Add filed report to CLAIMS program. Add
ansi file creation to 1500's, Ub92 support will be added in the coming
months.
02/22/2004, Changes to ANSI, allow changing of ansi file by
using the Insurance Layout settings. Allow editing of finished ansi
file. First test for UB92 Ansi file.
11/13/2003, Changes to ANSI, add group Id numbers,
additional checking for pre pass errors.
It is possible to file direct with Medicare, I need to
test with your Medicare GBA.
08/10/2003, Ansi 4010 x12 addenda, 98 is ready. Read
pages 99 to 102 in the users manual. The Ansi version has been
tested with THIN and is in test with Ok/NM Medicare.
You must use the new taxonomy codes (speciality
codes).
05/12/2003, Minor changes to ANSI, Thin requires the file id
to be unique to first 6 characters.
04/24/2003, Changed the NSF layout to allow both the CLIA
number and Prior authorization number to print on the 1500 and be included
in the NSF file. You must add the CLIA number to the OFFICE setup
screen. We are in a state of flux between the new ANSI and older
NSF. I hope to convert all electronic filers to the new ANSI
layout. THIN EDI providers should change to the T0301 NSF layout or
the ANSI. Send an email if you need help.
04/20/2003, ANSI 4010 x12 EDI support has been added.
Certified with THIN, The Health Insurance Network, www.thinedi.com . Read pages
99-101 and SETUP.TXT for instructions.
04/12/2002, Increased the size of the additional
Patient notes field from 120 to 200 characters. Added Medigap Policy
check box to patient insurance screen. First test of ANSI 4010 and
THIN T0300 and T060 formats.
03/07/2003, The CLAIMS program is missing the office.tps
file. I can send the missing file via email. LTC customers, do
not downland any further updates. We are changing to the ANSI format
and cannot support two NSF formats. You will be able to update in a
few months.
02/28/2003, LTC customers must download the new
update. There are changes to the LTC electronic format. Minor
changes, added copay and deduction amounts to patients account
screen.
02/04/2003, New FAQ has been added. You always
could use 4 modifiers on the 1500. The sample INS LAYOUT only used 2
modifiers. See the FAQ page for instructions.
02/03/2003, Minor changes. Added Patient, Pins,
Chghead and Uchghead to the common file. Added a color section to
MED.INI, allows hi-lighting of patient name based on Flag1.
01/15/2003, New version. Added the printing of
zero dollar amount items on the day sheet. Changed the patient
demographic screen to copy the patient's phone number to the billing
page.
01/11/2003, Very minor changes. Ambulance users, send
me an email. Backup the data on your server and the workstation
prior to installing any update. Network users, be sure that the
server is on and accessible. The setup.exe program will attempt to
update the data on your local drive if the server cannot be found.
Always backup the data on the server and the workstation. Think,
updates always contain the possibility of data problems.
01/01/2003, Happy new year. New version, read
12/12/2002 news. One user could not change the font
size and attribute. I have changed the help file to provide more
information. When using fonts for the insurance forms, leave the
printer name blank and put an '8' in the LPI for 8 lines per inch or leave
the LPI column empty for 6 lines per inch. The line height has been
increased for the Insurance Forms. Some printers print the letter
'Q' larger the then previous line height would permit.
12/12/2002, New version added, this is a major update.
BACKUP YOUR DATA. Many files will be changed,
Patient, Patient Insurance, Provider, Referring Physicians, Charge Header
and Speciality codes. These changes are necessary for the move to
the ANSI x12 4010 electronic layout. I am working on the ansi change
as mandated by the HIPAA regulations.
11/30/2002, Added the ability to print insurance
claims by a range of provider codes, or one provider if the beginning and
ending code are the same. This is a temporary test, this feature may
be deleted in a future release. Your comments will determine if this
ability is keep. Again, READ the SETUP
instructions. Leave the beginning and ending provider codes
(not the provider name, but the provider code) blank to print all
providers, the default method of printing insurance claims for the last 21
years.
11/27/2002, This pops up every so often, READ the
SETUP instructions. You must edit the MED.INI file if you
use Windows 2000 or Windows NT. You must edit the MED.INI file if
you install the program in a directory other then C:\MEDBILL. You
must edit the MED.INI file if you do not have a C:\WINDOWS\TEMP
directory. Most users do not need to edit the MED.INI file. You
should read the first dozen pages of the users manual, MANUAL.PDF.
The users manual can be found at the
START->PROGRAMS->MEDICALBILLING->MANUAL. The users manual
is an ADOBE document. You may download ADOBE by following the link
on this page. The program has extensive on-line help, use the Help
Buttons or the F1 key.
11/02/2002. There was a problem with the un-registered
password. The free program is limited to 50 uses of the program
or 30 Days. The password should pop up after this time. Sorry, some users
had the request for password pop up on the first usage. This has
been fixed.
10/25/2002,The backup and restore is now working in
CLAIMS. There is a problem with the lookup buttons. The lookup
buttons on the update UB92 screen are global. This means that it is
possible to click on the wrong button/entry field combination. Read
the help file and use caution with the UB92 lookup buttons.
10/22/2002,Claims has gone commerical. Initial help
files and users manual has been added. The help and maunal will be
improved in the coming weeks. Claims is limited to 15 days or 50
claims. You will need to purchase the program to go beyond the days
and claim limit.
10/05/2002, Paid has been changed to CLAIMS. This
program is still in development. There is on screen help for the
1500. Work is on going. A new setup program has been created, the
SETUP.EXE program will install the program in the \CLAIMS directory.
Previous users may copy the *.tps files to this new directory.
10/05/2002, Your TPSFIX.EXE file may be corrupt.
Download the latest version. The Setup.exe file had a problem in mid
September. If in doubt, download the latest version.
09/30/2002, A new program has been added. PAID allows
you to enter information directly onto 1500's and UB92's. The
program will be free, no limits for a few weeks. The current version
of PAID contains very limited help and no users manual. The program
will cost $50.00 when the users manual and help files are added.
Users who download and register prior to the end of the free promotion
will receive the users manual and help files (PDF format). Comments
and suggested changes should be sent to Billing Medical
08/15/2002, Please follow the setup
instructions. The program may take up to one minute to load the
first time. MED is creating and checking security files. This
is a one time check.
08/05/2002, Please read the Hipaa
page.
07/28/2001, I have moved all files to the default
installation directory, this is normally c:\medbill. The temppath
(temp directory) is still used. Remember, W2k and WinNT, your
datapath and temppath must be changed. This move means that the
TMED.INI file, used to save screen size and position has been moved from
the \windows directory. You have two choices, move the TMED.INI from
windows to your installation directory or let the program save the windows
size and position as you use the program. I wanted all the program
files to be in one directory.
07/20/2002, A Hipaa notice and authorization screen has been
added to the patient update screen. You may enter information about
privacy notifications, authorization of release of information. A
report may be printed. All insurance forms are forced to upper
case. 07/17/2002, Additional security options have been added. You must read the SECURITY.PDF file. Everyone must be a supervisor or some functions will not work. It is impossible to set permissions without being a user with supervisor rights. A user with supervisor rights can change permissions for all other users. 07/13/2002, I have added a lock screen button to the main menu. You may lock your computer screen any time you wish. The computer is not locked. The MED program screen is blanked and the login/password screen appears. You must re-enter your password. MED tracks all logins, successful and aborted logins. These changes should bring MED into compliance with the HIPAA security requirements. 07/08/2002, Security has been added the to many of the options on the MAINT menu. You must have supervisor rights to use most of the MAINT menu options. More information will be provided as I complete the addition of user set-able security. HIPPA, file an extension for compliance. A new web page will be added in a few weeks with a great deal of HIPPA information. The Batch pay screen has been changed, read the online help. 06/17/2002, Minor changes. If you have trouble with the login/password; test the sample data (start -> programs -> Medical Billing -> Sample. If the login and password works with the sample program then you can copy the dssw2.tps file from the \medbill\sample directory to \medbill. All data on the 1500 and UB92's are now translated to upper case at print time. A transaction log has been added. See the online help for instructions. The transaction log allows you to track account changes by login. 05/18/2002, Some users have had problems with the user and password. A new version is ready. Please call if you need assistance. I have added additional support for Lindsay Technical Consultants for NSF files. 04/28/2002, Security Login has been added. The initial login is USER and the password is PASSWORD. You should change this password and add other users. Do not forget your password... Don't forget to checkout the QUERY program. You can create simple AD-HOC searches and print many user defined lists. For example you can print all the patients over 65 and print mailing labels for these patients. 04/10/2002, Minor changes, increase patient account screen amounts to allow greater then 99,999.99 amounts. Print insurance filed report for individual patients will print secondary insurance filed information. 03/30/2002, New version, uses new DLL's. Minor changes and fixes to a few screens. IF you install to a drive other then C:, edit the med.ini file. Failure to edit the med.ini causes many problems. The ini file is used to customize your installation. Read the Setup.txt file in HELP. 3/16/2002, Sample data has been repaired. Remember to change the med.ini file in the \medbill directory and the \medbill\sample directory to reflect your drive. The default drive is C: Also, Windows NT and Windows 2000 may not have a \Windows\temp directory. You may need to change the location of the temporary directory in the med.ini file. 02/24/2002, Allow 6 characters for unit of service. The HCFA will only use the first three, UB92's need the additional characters. This will update the Account file, backup your data. 02/02/2002, Users manual has been updated. Selection of printer fonts for UB92 and HCFA forms. Help has been updated. 01/10/2002, Fix to patient balance screen and ledger to permit balances over 99,999.99. 2/22/2001, Changes to UB92s, addition of submitter id numbers, payer id and receiver type to the insurance company information. Read the user manual for information concerning UB92's and electronic filing. 12/16/2001, Changes to the NSF file. You may have a carriage return/line feed placed at the end of each record, a check box has been added to NSF screen. Some clearing houses require a CRLF, most carriers do not want the CRLF. Added a check box to the insurance setup screen to ignore the account type. Check this box to print the insurance form type you wish, the account type will be ignored. Additional error checking has been added to the NSF file. 12/04/2001. Major update. Backup your data prior to installing the update. The account.tps and office.tps file will be converted to a new format. You set a charge type for ticket of UB92 or 1500. The HCFA 1500 is the default type for a charge ticket. I am in final testing with "The Health Information Network", THINS. We will be able to file electronically, both UB92 and 1500's, with many national carriers. Check out the THINS web site for information, go to the Vendor corner to see a payer list. Read the users manual for additional information (setup, UB92 and entering Charges). The download page contains a utility FIXUB92.EXE that will change all charge types to UB92. HCFA 1500 users do not need this and users with multiple charge types should not use this utility. 11/20/2001, There is a problem with UB92 unit of service, box 46. The Insurance layout file (on the Maint Menu) needs to be changed. Change the Length of all UBO:BOX46[x] to 6 from the default 4. I have a small patch that will automate this process. Send an email requesting the program to fix the box46 problem. Request box46 fix. New program loaded, minor fixes to the sample data base and some changes to the NSF file.< 11/08/2001, I will be adding security support to MED. You will need to login with a valid password to start the program. Users rights may be limited by the program administrator. (A single user will be both the administrator/super user and user). You will be able to set view only operation based on the login name. The registration and use of future versions of the free program MAY change. I am thinking of limiting the program to either 10 patients or to 30/60 days. I am interested in your comments. Changes will not affect the current version of the program but may change future upgrades. 11/04/2001, Added Multi Charge, print the new users manual, check the on-line help files.Ub92 charge lines are now bundled, that is, charges with the same revenue code or same HCPS code will be placed on the same charge line. This is a major change for UB92, I am not sure that is fully de-bugged. UB92 customers, let me know what you think of this. I have also added the ability to print patient statements by account type. You can leave this blank to print all account types. Many users have asked for these UB92 changes and the ability to automatically add multiple charge lines. These changes may be reversed, based on user feedback. 11/02/2001, Changes to custom insurance and statement layouts. Please contact me if you are having trouble with aligning the insurance forms. There may be a very small charge to setup your insurance layout for your printer. 10/23/2001, Changed the default font on the HCFA and UB92 to 'Courier New' this should help with printing UB92's. I recommend using the generic/text only printer for HCFA's. Some printers have trouble with the UB92. A few minor changes. 10/12/2001, Problem with UFORM.TPS file. If you are having trouble with the UB92 files, (Unable to convert UFORM), download the 10/12/2001 version of setup.exe. 09/30/2001, Very minor changes, users manual has been updated. 9/16/2001, New version with expanded users manual. The users manual is an Adobe PDF file. I have dropped the Microsoft Word manual. Windows 2000 and NT users. Please check the FAQ Page . Remember you do not have a windows directory, you have a WINNT directory. 09/12/2001, Update loaded, very minor changes to NSF file. Please email ronaldbparks@hotmail.com if you experience viruses with any of the downloads. 09/11/2001, Check the FAQ page. Many people with Windows 2000 and Windows NT are having trouble with the IFORM.TPS file. The temppath variable in the MED.INI file needs to be changed to \WINNT\TEMP. 09/07/2001, The win32/funlove virus was on the SETUP.EXE file that was loaded on 8/28/2001. This has been fixed. 9/03/2001, Changes to custom superbill. You may add an entry in the Statement section, SUPERBILL=CUSTOM, or any other statement form. This will allow you to create your own custom superbill/ticket. The users manual has not been updated with the new instructions. I have turned on some debug flags. You may see an error message concerning array out of limits. This is caused by miss use of the insurance layout or statement layout. Please email me with any array or other error messages. 08/28/2001, The price will increase to $495 the first week in September. 08/22/2001, Added conversion for UCHARGE.TPS, this was omitted in the 08/11 upgrade. Will now print the charge description on the statement for the LINK code. Updates the 'bill to name' automatically when inserting a new patient. This had been removed but is being added back due to popular demand. 08/11/2001, Added additional Diagnosis fields to Update UB92 Charge header screen, boxes 71 to 75. Most people will not need this update. 08/07/2001, Minor fix to insurance print program. Patients without insurance were printing when a single insurance company was requested. 08/02/2001, Several people have reported GPF, General Protection Fault on the Charges screen. I have uploaded a new version which should fix this problem. Please download the latest version and notify me if you have trouble. Sorry for the problem... :-( 08/02/2001, Fix to charges screen. The charge should be automatically filled when a valid cpt code is entered. Added a link code to the cpt file. The link code will allow UB92 users to create codes that will not be printed in box 44 of the UB92. 07/24/2001, Please read the users manual or print the setup.txt file. Upgrade users need to modify the MED.INI file. Use NOTEPAD to edit the \MEDBILL\MED.INI file. You may want to add these lines. The FIXNAMES section controls the automatic update of patient, patient insurance, provider and referring physician names from the Last, First and MI fields. Normally you want the Patient and Pins files automatically updated but the Provider and Refdoc not to be updated. [FIXNAMES] PATIENT=YES PINS=YES PROVIDER=NO REFDOC=NO 07/07/2001, Updated the users manual. Added the ability to set the lines per inch to 8 LPI for UB92 printing. The UB92 layout would not work with Laser printers. Download the latest SETUP.EXE, print the report for each of your current Insurance Layout files. Delete the MREPORT.TPS in your data directory. Run the Setup program. Redo you changes to the Ins Layout file. The UB92L layout is the layout for Laser printers. 07/04/2001, Minor fix to HCFA v3.01 nsf file, UB92 v.6.0 is now functional. Read notes from 07/01/2001. Be sure to backup and read/print the Update and setup pages. 7/01/2001, Read the Update and Setup pages. Backup your files. This is a major update. Many fields have been added. 05/31/2001, Added missing UB92 layout file. Working or UB92 NSF v 6.0 file. Import/export will be added in a few weeks. 4/22/2001, Improved sample data has been included SETUP.EXE. Download and install SETUP.EXE. Goto START -> PROGRAMS -> Medical Billing -> Sample Medical Billing. The sample data file has about 30 patients with charges and payments. You may test the insurance, statements and reports. Most of the data is in a date range of September 2000 to December 2000. 4/19/2001, Major update, backup your data, PLEASE BE SURE TO HAVE A VERIFIED DATA BACKUP. This update adds the ability to upgrade files automatically, UB92 improvements and a few minor changes. This will become a BASELINE update. All future updates will require this version to have been installed. Future changes will allow you to modify the built in reports and allow import/export of your data files. The help files and user manual has not changed, there will be an updated manual available in a few weeks. 04/01/2001UB92, Hcfa 1450 support has been added to MED. The UB92 is used for Hospital and certain type of practices. This update will modify many of your existing files. Be sure to backup your files using a verified backup. Do not depend on the built in backup program. Contact me if you receive any errors, there will be no charge for the support call. 02/22/2001, NACPP Medical Executive Practice Manager offered, check www.nacpp.org for details. I have added the ability to edit the insurance forms, go to the Maint Menu, select Last Ins File. You may edit the claim(s) and reprint all or any one claim. Price increase, registered users with a password starting with 'S' will not have to purchase the program, users with a password starting with 'M' may purchase the un-limited version for $150.00. The limited version is limited to 50 patients. I will provide a password, as needed to all 'S' users. Email me when you hit more then 50 patients and I will send the unlock password. Phone support will now cost, $30.00 per incident (as many calls as it takes to solve a problem). You may purchase 90 days of support for $180. 00. Check the order page for other support options. Please notify me of any error 37 or 47, these may appear after creating an NSF file. This is a very minor update. Most people will not need to update. 01/24/2001, Very minor update. One user has a problem with error 37's after creating an NSF file. The same user has to re-boot in order to start the MED program. Please send an email if you are having these problems. The Update changes the method used to close the files after creating an NSF file. 01/20/2001, New version. I have added a simple backup/restore procedure. A pop up calculator has been added to the toolbar. 01/18/2001, ZIPS.TPS was corrupt or missing on some dowloads, you may copy the ZIPS.TPS file from the \medbill\sample directory or download ZIPS.ZIP, unzip the file and copy it to the \Medbill directory (assuming \Medbill is your data directory). 01/08/2000. Minor changes to the office setup screen and insurance print program. 01/02/2001. Unlimited free offer has expired. Program is free, but limited to 50 patients. Registered users may use their member login to add more then 50 patients. Send an email requesting the unlock password. 12/11/2000. Changed window re-size/position scheme. A temporary file, \windows\tmed.ini contains the saved size and position of most windows. Delete \windows\tmed.ini to restore all windows to the default size and position. Split installation file. You may download FSETUP, three files, if you have trouble downloading the very large Setup.exe. 12/03/2000. New version has been loaded. This version fixes some minor problems with some of the data entry screens. I have used the new version of Softvelocity 5.5 compiler. This is a major version upgrade. The DLL's, dynamic link libraries have been changed. The Query program has been modified by use of a new Query By Example library. A potential problem with the Charges and Payments has been repaired (it was possible to lose a payment line item when using the charge entry form, this was a very rare occurrence). Backup your data, the *.tps files. During the installation a dialog box will permit you to backup replaced files, PLEASE CHECK YES, BACKUP REPLACED FILES. 11/24/2000: All registered users should have received a login name and password. Email me at ronaldbparks@hotmail.com, if you have not received your login.... 11/04/2000: Soon, people who have completed the registration form will receive a login and password. You will not need to complete the form to download updates. Currently, there are no updates. By mid-December, the program will be taken off free status, current users will be able to download updates for many months. The current program has no known bugs. I will start selling the program for a very small fee, somewhere between $100 and $200. Support contracts and per incident support fees will be posted. I think the yearly support fee will be in the range of $200 to $300. Per incident fees will be $50.00. I will create a FAQ page. You probably will not need support. There may be a reduced fee for users who have PC-Anywhere version 8 or greater and an internet connection. Please feel free to comment on these coming changes. There will always be a free program available, it will be limited to 100 patients, again, please feel free to comment, I respect the opinions of my GREAT users. Thanks for all your support. You may print labels for Referring Physicians, Insurance Companies, Hospitals and three types of Patient labels. NSF v 3.01 support has been added. You may use the nsf file to submit to a clearing house. The NSF file creation process performs an edit check on the insurance file. It would be a good idea to run the nsf portion when printing insurance claims, check the NSF box on the setup insurance form screen. Ad-hoc query capability has been added, 07/31/2000. Download query.exe. Query will allow 'Filter' type searches on the data base. Help files will be added in a few weeks. The History file is in testing, you will be able to move patients with a zero balance to a history file, should be ready mid September. 09/03/2000, Help files added to Query.exe. You may download query.zip or Med.zip to obtain the latest programs without the starter files. You will need to unzip the files into your exe directory. Print the setup.txt file from the help menu. 08/28/2000, Fix for charge screen back dating problem. All programs combined into one SETUP.EXE. 08/13/2000, Minor changes to day sheet and referring physician. 07/31/2000, Ad-hoc query/reporting capability has been added. The help screens will be updated in a few days. 07/09/2000, Changes to ERA, add Office name to most reports. 06/14/2000, Minor fixes to patient expected balance report and account type. 06/04/2000, Disable changing of date entered on charges and payment entry screens, some people were back dating and causing problems. There was a bug on the Payment screen when back dating. Added provider template for appointments. This will be improved. No one has complained about the tab/enter key change. 05/16/2000, A few minor bug fixes, medigap codes. Added the ability to print the aging report by Patient Name, Provider and Insurance company. Added Statement printed history file. 05/09/2000, Fix for line charge on payment screen. Added new payments and adjustments by adjustment type and insurance carrier. 05/07/200, Support for Enter/Tabkey has been removed. Download Entabber from www.solidsoftware.de. Additional patient note file has been added. You may add dated patient notes, 120 character per notes, unlimited notes per patient. 04/16/2000, Custom statement form support has been added. 4/08/2000, Patient name, patient billing name problem has been fixed. Please send information if you are having a problem with the patient insurance file. Expected reimbursement file is in the latest program. This will give you a report on the "true" value of the receivables. You do not need to use the expected payment file. 03/22/2000, Electronic Remittance Advice has been added. ERA supports nsf version 2.01 The Med and Maint program have been combined. Med contains the office setup and file maintenance routines, Maint is no longer needed and should be deleted. The Charges and Payment screens have been changed, use the arrow and tab keys to move between fields. The ERA program will be upgraded to version 3.x in a few weeks. Use caution when using the ERA, check your reports. |
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